Developing Your Rotation
(CPRB 2.1.4.4,5)
Steps in Developing Your Rotation
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Complete the UBC OEE Precepting Modules available through UBC CANVAS.
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Meet with the Program Coordinator to discuss your proposed rotation.
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Develop your rotation summary and send to the Program Coordinator for review and posting.
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Develop your rotation schedule prior to the resident starting rotation.
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Organize rotation pre-readings and other necessary resources prior to the resident starting rotation.
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Read the Assessment and Evaluation Resources pages on this website.
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Read the Procedure Logs Resources pages on this website.
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Attend a New Preceptor Orientation with the Program Coordinator. This will be scheduled by the Program Coordinator.
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Contact the Program Coordinator anytime to discuss your rotation.
Developing Your Rotation Summary
The purpose of the rotation summary is to provide residents with an overview of your rotation so that they have an idea of where they will be spending their time, what the goals and objectives of the rotation are, what the expectations of them and their preceptors are and how they will be evaluated for the rotation. The rotation summaries are posted in the residents’ schedules in one45 for easy viewing by the residents.
A Rotation Summary Template will be provided to you by the Program Coordinator. The template has examples for each section. Preceptors should use this template when developing their rotation summaries. This ensures efficient rotation development and also ensures that our direct patient care rotations are aligned in terms of objectives and expectations.
Once you have completed your rotation summary, please send it to the Program Coordinator for review and posting. If you have questions when creating your rotation summary, please do not hesitate to contact the Program Coordinator.
Developing Your Rotation Schedule
A schedule of rotation activities (rotation calendar) is a useful way to let the resident know where they will be spending their time during the rotation. Things to consider including in the schedule are: patient care round times, education rounds, such as hospital grand rounds and pharmacy education rounds, dates for academic half days, mid-point and final assessments, and therapeutic discussions (approximately 2 per week). Also, beginning in December, the residents will be away one Friday afternoon per month to attend the BC Residency Case Presentations. These presentations are conducted virtually via Zoom. The resident attends from their rotation site. The resident is expected to contact the preceptor at least three weeks in advance of your rotation, to notify you of this and any other planned absences, such as Academic Half Days. Preceptors can expect that during most rotations, the residents will be required to attend a maximum of two Academic Half Day sessions. Preceptors can check-out the Academic Half Day Schedule to find out if any of these sessions will be happening during their rotations in order to plan accordingly. The rotation schedule is meant to be flexible and may need to be adjusted based on the resident’s learning needs.
Preceptors will be provided with an example rotation calendar during their orientation to the residency program.
Finding Pre-Readings
For each therapeutic discussion, the resident will be expected to read 1-2 pre-readings prior to the discussion. The readings could include high quality review articles, landmark studies pertaining to a particular topic or current clinical practice guidelines. These pre-readings can be saved as PDF documents in a folder, which can be given to the resident at the beginning of the rotation.
It is also useful to include an outline or objectives of what the resident should focus on for the discussions. This could include: general pathophysiology, etiology, risk factors, clinical presentation, goals of the therapy, therapeutic approach, therapeutic alternatives, clinical controversies, monitoring. This is particularly useful in helping the resident focus when reading big documents, such as clinical practice guidelines. This outline can be given the resident either verbally or in writing.
Preceptors who would like to discuss the suitability of pre-readings, should contact the Program Coordinator.
Other Rotation Activities
The resident should also complete a maximum of one presentation or journal club as part of their rotation. For example, the presentation could be a case presentation to the pharmacy department, a presentation or inservice to other health professionals or patients or a journal club to health professionals, such as pharmacists. This activity will give the resident the opportunity to further develop their teaching, presentation and literature evaluation skills.
Our residents are required to gain experience presenting to a variety of different audiences, using a variety of different presentation modalities. As a preceptor, you can discuss with the resident what the type of presentation/journal club would be best for your rotation, based on the resident's goals, the resident’s previous presentation experiences and your practice environment.
The Program encourages preceptors interested in having their residents complete a case presentation to the pharmacy department, to schedule this presentation during IH Pharmacy Live Rounds to give residents an opportunity to present in this format, as well as to give all IH Pharmacy Staff an opportunity to listen to and learn from the presentations. Resident case presentation dates have been blocked off as part of the Live Rounds schedule for each rotation to facilitate this. The relevant dates are included as part of the Live Rounds schedule.
-Last updated June 14, 2022